District Administrative Support III – Senior Leadership
The Opportunity:
Position: District Administrative Support III - Senior Leadership
No. of Positions: One (1)
Department: Senior Leadership
Internal/External: Internal / External
Employment Type: Permanent, 12 Month
Schedule: Monday to Friday, (some evenings and weekends may be required, in lieu days to be discussed)
Language: Bilingual Preferred (English / French)
Union: CUPE 2745
Hours: 36.25 hours per week
Reports to: Executive Assistant to Superintendent/CEO
Location: Office of the Superintendent
The administrative assistant plays a key role in supporting the Executive Assistant, Director of System Improvement and Principal of Professional Growth, by assuming responsibility for administrative coordination, information management, event logistics, reporting support and operational processes, allowing the Executive Assistant to focus on executive support, governance responsibilities, strategic initiatives and direct support to the Superintendent & CEO.
The position also including but not limited to providing administrative support to the matters related to District Education Council (DEC) governance, monthly reporting requirements.
Due to the nature of the work, the successful candidate must demonstrate the highest level of professionalism, discretion, confidentiality and customer service.
Summary of Accountabilities:
- Coordinate logistics for meetings, interviews and special events including room bookings, catering and materials.
- Prepare agendas, meeting materials and information packages.
- Assist with maintaining district administrative procedures, forms and templates.
- Receive, track and maintain forms and documentation from schools and departments.
- Assist with maintaining spreadsheets, tracking documents and basic data files including data entry, validation and organization.
- Ensure school staffing changes and contact information updates are kept current and accurately reflected in district contact lists and directories.
- Provide administrative support to the Executive Assistant in matters related to the District Education Council (DEC).
- Assist with planning and coordinating meetings, town halls, information sessions, interviews, conferences and district events including booking rooms, arranging food, preparing materials and supporting event logistics.
- Provide on-site event support as required.
- Assisting with tracking budgets, expenditures, invoices and purchasing processes.
- Prepare and maintain financial tracking documents and records.
- Perform other related duties as assigned.
- The district office reserves the right to re-assign all or part of this position to another department within the Office of the Superintendent should organizational requirements change
Qualifications:
- High school supplemented by relevant post-secondary training, familiarity with computer programs
- Minimum of three years’ related work experience
- A combination of education and experience may be considered
- Experience using Oracle Fusion or Frontline Absence Management systems would be considered an asset- other payroll software programs would be considered an asset as well
- The employer reserves the right to perform various tests and assessments to determine if applicants possess the essential qualifications
*This position requires a successfully completed finance skills assessment. If you have not already completed this assessment, please contact the HR team at asde.hrinfo@nbed.nb.ca to request yours (This can be requested any time). The assessment must be completed prior to the position closing date.
Applications must be received online.
